Executive Committee Guidelines
As part of the Executive Committee, you make up a collaborative council of debatably some of the most experienced individuals that Habbo Intelligence Agency (HIA) has. You will assist in making rules and guidelines that will benefit HIA in the future.
Rules to Follow as an Elective
As an elective, you will be responsible for following all the rules - including elective rules - within the Code of Conduct. Ignorance is not a plausible excuse for the infraction of rules as an elective.
The following rules must be followed at all times:
- Having a way of verifying your online presence as base, which shall include, but is not limited to portal logs and Slack activity. Time since last login is not recognized as being present at base. Without logs, or any other kind of proof that you've been online, and/or been in base, you will be in danger of being demoted. If there are times where you do not have the opportunity to be sufficient time online, you should apply for a LOA.
- You are now an LOA Admin and can now approve Leave of Absences (“LOA”) for non-elective members of HIA and accept their LOA badge. Please do not abuse these rights.
- Be professional in both clothing, and the way you act.
- A report every two months is required from every elective (excluding Ownership).
- At no time is your PS to do your work without you participating and or assisting in completing said task.
- You must treat all staff (including standard ranks) with the utmost respect.
- As an Elective, you are a role model for all HIA employees, so it is extremely important that you still FTF, FTS, etc. and directly communicate with lower ranks while in base
- Monitor the section of HIA you have been assigned to and act as a mentor if required.
- Follow all rules HIA obliges you to follow (Code of Conduct, etc).
- Keep friend requests turned on in order to be able to be reached by everyone.
Basic Rules to Remember
- You MUST treat all staff with the utmost respect
- You MUST consider all views when voting on new guidelines
- You MUST abide by the Code of Conduct, and all the rules even though you might help create them
- You MUST not shut anyone's ideas regarding rules or guidelines down as all opinions, and thoughts are welcomed.
Requirements as an Executive Committee Member
As an Elective, throughout the month you will be required to fulfill the tasks below:
1. Bi-Weekly Discussion = 10 points (Optional)
2. Monthly Quota = 10 points
3. Bi-Monthly Report = 10 points
To complete Elective Duties, you are required to earn at least 20 points each month.
This is only excused by an LOA. If one is unable to complete these requirements, they must reach out to the Foundation Representatives or the Directorate in-charge. Moreover, taking LOA during the month does not guarantee they will be excused from meeting the Points.
1. Bi-Weekly Discussion
The Bi-Weekly Discussion is optional. You are allowed to complete 2 requirements of Monthly Quota (equivalent to 10 points) IF you participate at least 1 of the Bi Weekly Discussions.
The 1iC team will be tasked with hosting Bi-Weekly Discussions within the lower elective ranks (2iC-5iC) and non-electives.
2. Monthly Quota
The Monthly Quota will be tracked from the first of the month up until the last day of the month until 11:59PM GMT. You are required to meet a set Quota to help track your activity or lack thereof around base.
Executive Committee members are encouraged to complete all of the requirements that apply to them prior to the end of the month, however it is only mandatory to complete three out of the six requirements listed below to achieve 10 points for the Monthly Quota.
In the month of December, EC only need to satisfy 2 requirements for the Monthly Quota. You may choose two requirements from the following list to complete Monthly Quota:
Requirements:
• 7 Promotions
• 3 Trainings
• 3 Tour Guides
• 8 Badge Removals
• 2 Transfers
• 7 Rank Sales
* Executive Committee members are allowed to double up requirements (excluding the Trial rank.)
They are not allowed to complete any of these duties while they're on LOA. If they are caught doing items such as badge removals, etc. They risk being marked inactive.
3. Bi-Monthly Report
Executive Committee members are required to submit a bi-monthly report. They have until the LAST DAY of the respective second month in the period to submit the report on the forum (strictly before the new period).
Taking LOA during the reporting month does not mean you are excused from submitting the report.
Moreover, taking LOA during the month does not guarantee you will be excused from meeting the Points. If for any reason you are unable to complete the elective duties above for the month it is imperative that you reach out to any of the Representatives ASAP, if they are unable to be reached please reach out to the Directorates or the Founding Director.
Failure to obtain the set points will be STRIKED. To remove a strike, you are required to complete the elective duties (20 points) for 2 months consecutively.
Report Template: CLICK HERE
These rules can be found under Section 1.H (Elective Guidelines) within the Code of Conduct. Failure to follow the aforementioned rules will result in proper disciplinary consequences issued by Foundation.
Updated by CoS team (Jan 2019)
Duties of Executive Committees
These are some - but not all - of the duties and responsibilities as a Leader.
These are some - but not all - of the duties and responsibilities as a Leader.
Trial Executive Committee
There are 3 duties of Trial Executive Committee.
- You are to focus on the monetary aspects of HIA, such as tracking daily pay to get an average amount of people paid daily. Also the tracking of rank sales so that you can find a statistic on the amount of rank sales as well as pay.
- You are to focus on SU’s and events, taking part in events to improve HIA, such as the Special Unit Convention.
- You are to hold regular feedback sessions (Forms/Meetings) to collect suggestions on HIA’s base, such as problems or suggestions to improve mobility or to improve base infrastructure.
Director General - Speaker
You are in charge of presenting HIA related information to alliances and/or anyone who inquire about any "professional" information regarding HIA. Work with the Leader of Alliances, Leader of External Affairs, Leader of Internal Affairs, Secretary of State and Secretary of Affairs to make sure you are up to date about what is going on inside and outside of HIA.
You will be involved in posting announcements and updates on the HIA platforms such as the Forum, Website and Twitter Feed. If any issues arise from any of your specific areas within the agency, then report them to the Committee President or Vice President.
You are in charge of presenting HIA related information to alliances and/or anyone who inquire about any "professional" information regarding HIA. Work with the Leader of Alliances, Leader of External Affairs, Leader of Internal Affairs, Secretary of State and Secretary of Affairs to make sure you are up to date about what is going on inside and outside of HIA.
You will be involved in posting announcements and updates on the HIA platforms such as the Forum, Website and Twitter Feed. If any issues arise from any of your specific areas within the agency, then report them to the Committee President or Vice President.
Director General - Strategy Analyst
You are required to find ways or collect suggestions to ensure that HIA is more efficient and productive, as well as fixing any known issues that are made aware to you, and you are required to work closely with the Chief of Staff unit to ensure that you are properly performing in this aspect.
Work closely with the Chair/Deputy Chair of Leadership to regularly host meetings for the 4iC division. During these meetings you are required to take feedbacks and suggestions that are highlighted during the meetings so that improvements can be made to each division.
Monitor and gather information on HIA’s population around all timezones, so that you can come up with ideas or collect suggestions to improve the population. All issues and suggestions should be reported to the Committee President or Vice President.
You are required to find ways or collect suggestions to ensure that HIA is more efficient and productive, as well as fixing any known issues that are made aware to you, and you are required to work closely with the Chief of Staff unit to ensure that you are properly performing in this aspect.
Work closely with the Chair/Deputy Chair of Leadership to regularly host meetings for the 4iC division. During these meetings you are required to take feedbacks and suggestions that are highlighted during the meetings so that improvements can be made to each division.
Monitor and gather information on HIA’s population around all timezones, so that you can come up with ideas or collect suggestions to improve the population. All issues and suggestions should be reported to the Committee President or Vice President.
Director General - External Intelligence
As the Director General of External Intelligence, it is your main duty to work closely with the Allies of the Habbo Intelligence Agency. You should visit each Ally on a regular basis, to ensure that a close relationship between both agencies is maintained. You should work closely with the Habbo Events Team within both agencies, and inform the Director General – Speaker, of any upcoming events.
Meetings with Allies and their corresponding owner may also be held to gather issues and suggestions between both parties. Any issues or suggestions should be immediately raised to the Committee President or Vice President.
As the Director General of External Intelligence, it is your main duty to work closely with the Allies of the Habbo Intelligence Agency. You should visit each Ally on a regular basis, to ensure that a close relationship between both agencies is maintained. You should work closely with the Habbo Events Team within both agencies, and inform the Director General – Speaker, of any upcoming events.
Meetings with Allies and their corresponding owner may also be held to gather issues and suggestions between both parties. Any issues or suggestions should be immediately raised to the Committee President or Vice President.
Director General - Rules and Enforcement
Your first responsibility is HIA’s Code of Conduct, and you are to regularly check and maintain it, so that there are no flaws in any way possible that can be abused. If you do come across any flaws that could be amended, you are to report it to the Committee President or Vice President as well as the Chief of Staffs.
You are to actively work with the Legal Affairs Marshals unit to ensure that all HIA workers are adhering to the rules set. Any members that are not following the Code of Conduct will have to be dealt with accordingly by you, or the matter should be raised with Legal Affairs Marshals.
Your first responsibility is HIA’s Code of Conduct, and you are to regularly check and maintain it, so that there are no flaws in any way possible that can be abused. If you do come across any flaws that could be amended, you are to report it to the Committee President or Vice President as well as the Chief of Staffs.
You are to actively work with the Legal Affairs Marshals unit to ensure that all HIA workers are adhering to the rules set. Any members that are not following the Code of Conduct will have to be dealt with accordingly by you, or the matter should be raised with Legal Affairs Marshals.
Committee President and Vice President
The HIA Committee Vice President is asked to assist the President if they need it. If for any reason the President cannot be contacted or is not available when needed, it will be the Vice President’s duty to deal with the matter.
The HIA Committee President and Vice President are asked to oversee all of the Executive Committee to make sure that the Committee members are being productive and efficient in their roles. All in all, they are required to manage the Executive Committee and ensure that all objectives are being met.
You should discuss further objectives for all the members, gather any information, ideas and suggestions, as well as any proposals for changes to the rules, and provide these in a monthly report to be submitted to the forum. It is the duty of the Vice President and President to ensure that each member of the EC has at least one section within each report. Any members not completing their work should be mentioned within the report.
The HIA Committee Vice President is asked to assist the President if they need it. If for any reason the President cannot be contacted or is not available when needed, it will be the Vice President’s duty to deal with the matter.
The HIA Committee President and Vice President are asked to oversee all of the Executive Committee to make sure that the Committee members are being productive and efficient in their roles. All in all, they are required to manage the Executive Committee and ensure that all objectives are being met.
You should discuss further objectives for all the members, gather any information, ideas and suggestions, as well as any proposals for changes to the rules, and provide these in a monthly report to be submitted to the forum. It is the duty of the Vice President and President to ensure that each member of the EC has at least one section within each report. Any members not completing their work should be mentioned within the report.
Credits: Credit goes to the original author for the initial guidelines.
Updated by CoS team (Jan 2019)
Updated by CoS team (Jan 2019)
